Month: October 2010
Social Program of the Month
School of Witchcraft and Wizardry
||Centenary College of Louisiana
|Person in charge:
|Target Population: 600+
||Time Needed to Organize: Several weeks|
|Number of People in Attendance: 100s
||Date(s) of Program: 10/25/2010-10/30/2010|
|Number of People Needed to Organize: ~16
||Cost of Program: |
|On-Campus Population: 600
||Chapter Size: 9|
|Origin of Program:|
Accio Harry Potter! The dreams of many students at our college came
true this past October when our Campus Activities Board hosted a week
long Halloween event that transformed our college into a school of
Witchcraft and Wizardry. The idea came from Campus Activities Board
President, Katherine Shamburger, who, along with her staff, was
inspired to transform many elements of our campus to coincide with the
Harry Potter franchise.
"Besides the fact that it is awesome, I thought it would be a great way
to promote campus activity since everyone is getting ready for the
upcoming movie," said Katherine.
She couldn't have been more right. The organization's events were
successful, several of them drawing attendees in by the hundreds. When
Katherine sat down to start planning ideas earlier this year, she did
not imagine that her organization's traditional week-long Halloween
event would grow to encompass such a large, creative theme that would
draw in faculty and staff members as well as students, organizations,
and entire departments. What ensued through the weeks of October was
well beyond her wildest dreams for her organization's project, which
took on a shape propelled by the campus' desire to see these exciting
Word Count: 200
|Please give a short description of the program:|
On Monday, October 25th 2010, students went to their mailbox to find
small letter written in green ink. These students were all well past
the age of 11, when young wizards and witches are invited to attend a
school for magic. However, their invitation had finally come, and not
one of them had a complaint!
As they went about their day -- attending classes, visiting offices,
waving to familiar faces -- they noticed a remarkable change in the
faculty and staff members around campus: everyone was wearing robes!
It was a magical experience to return to the residence halls which
been given their own, special crests. Their prefects, previously
as resident assistants, greeted them and let them know about the
upcoming events that would be present that week, as well as the
opportunity to win the House Cup for their hall by attending as many
events as possible!
Later that night, they were invited to watch a renowned magician
perform tricks. They received free t-shirts to advertise their new
campus identity, complete with a special crest for their school. Once
the magician finished, they were instructed to keep their eyes pealed
for the mysterious Horcruxes hidden throughout the campus, and were
told that they would receive a prize upon locating one.
The next day, students were encouraged to engage in a game of
Chess. While some were willing to step in as courageous game pieces
for their team, others opted to be the game players and called out
instructions to their fellow teammates. Colleagues were welcome to
come watch and support their favorite teams.
As the week went on, they were also encouraged to participate in a
movie marathon, where a trolley full of snacks was available to
students who fancied a treat during the showing. Along with snacks, a
game of Butterbeer-pong was held, where the favorite drink of wizards
and witches was served alongside facts about alcohol given by their
Aurors, or campus security force.
The week ended with a heated game of Quidditch, where students were
given brooms, quaffles, bludgers, and goal posts for an epic battle
score the most points (or find the cross-country-runner-Snitch that
was running somewhere around campus).
When all was done, the House Cup winners were given a mighty feast
the faculty and staff members of our campus stowed away their robes -
until their next return.
Word Count: 400
|Goals of the program:|
The program succeeded in doing exactly what it sought to do: get
students and residents excited and involved on campus by grabbing
a theme that had risen in popularity once again.
Katherine and her Campus Activities Board staff members knew that
wanted to make this program as big as they possibly could. They
to attract many organizations and departments to assist with this
endeavor. They knew that this popular theme could possibly attract a
high participation rate, and they set that as a goal for themselves:
achieve high attendance numbers at each program and event.
As they were planning, they wanted to keep as much authenticity with
the book as possible. Messing up the culture of the book would be a
detriment to their project rather than a compliment to it, and they
knew that. They spent hours pondering over program ideas and ways
other organizations could assist with their goals -- whether that was
asking a Chemistry professor to take on the title of "potions
instructor," or discussing the possibility of dressing up as the
famous Harry Potter Headmaster, Dumbledore, with our college
president. It was important to them that the events should seem
Word Count: 200
|Positive and lasting effects of the program:|
If nothing else, this series of programs brought together more
departments and organizations than previous events of its type had
been able to do on our campus. Resident Assistants, student Media
organizations, the campus' Student Government Association, and our
Department of Public Safety, Sodexho cafeteria services, Greek life
members, and numerous faculty and staff members worked hard alongside
our Campus Activities Board to create a magical Halloween event that
kept our campus lively throughout the month of October.
Organizations renamed themselves in the spirit of the books, giving
themselves familiar titles for followers of the series. Some even
changed their entire format (like our campus newspaper, who became
Daily Prophet for a week and took on the eccentric style shown in the
movies) or volunteered services (like one of our sororities, Chi
Omega, whose owl mascot delivered "messages" to students around
campus at random hours of the day) throughout the week. Resident
Assistants decorated resident doors and hallways with favorite
characters and quotes, while several even co-programmed during the
week to help keep the programs running smoothly.
The program offered so many ways for others to get involved that it
was bound to encourage future involvement after it finished.
Word Count: 200
|Short evaluation of the program:|
Overall, the campus and its many members responded positively to the
event. The program was a highly successful set of events that
encouraged our campus community to work together for a common
a fun, enjoyable atmosphere that promoted campus involvement.
The theme of "School of Witchcraft and Wizardry" certainly
accomplished our Campus Activities Board's goals, even giving safe
alternatives for the upcoming holiday. Many of the program's side
events, like the "Shrieking Shack (a haunted house sponsored by the
Prefects/Resident Assistants)" and Quidditch, which were held the
night before Halloween, gave our residents additional options when
deciding what they wanted to do over their holiday weekend,
those who had not made prior plans or who were left out of exclusive
This series of programs was a well-deserved break for our students
had just completed their midterms and were making the long push 'till
Thanksgiving break. They could spend time reveling in the popular
series that had been such a heavy part of so many of their
generation's childhoods. With so many activities, there was something
available for students to do, see, or remark about over the course of
the week -- and well beyond it.
Word Count: 200
|How could this program be adapted to other campuses?|
Due to its popularity, it would be hard not to find ways for your
campus to connect with the series. Harry Potter was such a widely
and watched phenomenon during our generation that so many individuals
can identify with the culture created by its author.
Many of those who had never picked up a Harry Potter book or caught
the movies before CAB announced their Halloween programs weren't left
astray -- one Resident Assistant showed the whole series over the
duration of the month, partnering with CAB to watch the final two
(with the exception of the seventh, of course), and many the halls
The hype surrounding the build-up of events throughout the month of
October had our campus buzzing, too. That being said, publicizing
Harry Potter events well before their debut could do wonders for your
As Katherine suggested, the best time to publicize an event of this
nature would be near upcoming release times -- whether that's the
release of the final two movies in theaters or on dvd. Take any
element of the series, and you can surely find a way to relate it to
individual elements of your campus.
Word Count: 200