Month: December 2017


Educational Program of the Month
Organization Station

School: Truman State University Region: MACURH
Person in charge: Sammy Garrett, Sarah Holtmeyer, Cole Keiper Nominator: Cole Keiper

Target Population: 30 Time Needed to Organize: 5 hours
Number of People in Attendance: 15 Date(s) of Program: December 4th, 2017
Number of People Needed to Organize: 1-3 Cost of Program: $65.00
On-Campus Population: 2600 Chapter Size: 26

Origin of Program:

The idea for Organization Station was influenced by each student advisor that helped put together the program: Sammy Garrett, Sarah Holtmeyer, and Cole Keiper. Sammy finds staying organized as more of a fun hobby rather than as a necessary chore and wanted to demonstrate that to residents. Sarah has wanted to do a bullet journal event for a while, but she felt that an event of teaching how to bullet journal would pair well, and be more effective, with a program that explains what goes in bullet journal like calendars and to-do lists. Cole’s motivation to do this program stems from the lack of attendance the similar program to this one he held last year had. Cole is passionate about being organized and neat and he wanted the material that did not get received last year to be heard and utilized by residents this year. Together, the three student advisors were able to create an original idea that combined aspects that each of them feel strongly about and want their residents to gain the knowledge of how to do them.

Word Count: 180

Please give a short description of the program:

Organization Station was an educational program facilitated in the month of December 2017 by Sammy Garrett, Sarah Holtmeyer, and Cole Keiper--three student advisors in Ryle Hall, an on campus residence hall at Truman State University. The student advisors planned the event for December 4th as they felt providing their residents with information on how to better maintain their abilities to stay organized was fitting for the week preceding Finals Week. Additionally, having the event in December sets up the residents that attended with the resources they need to begin the new year and next semester off on the right foot. The student advisors decided that an effective way to entice residents to attend the event would be providing snacks at the program as well as hinting that free dot journals may be given out. Therefore, Sammy, Sarah, and Cole had to utilize approximately $65 ($50 for 15 dot journals and $15 for food) from their student advisor hall funds that they are provided by the Truman State University Residence Life Department. In order to inform residents of Ryle Hall of what the event was and when it would be, Sammy created flyers and hung them up on November 26th, the Sunday residents returned to the residence halls following Thanksgiving Break. Advertising a week in a half in advance allowed residents time to make room for the program in their schedule, and time to find a journal to bring to the event (as attendees were advised to bring their own journals). The room was set up to have six people per table to encourage talking throughout the event. The first thirty minutes of the program involved the presenters discussing different techniques to calendar (like a planner and Google Calendar), maintain to-do lists (notepads, phone apps), and bullet journal (using a dot or grid journal). The remaining hour was used for attendees to practice making pages of bullet journals and discussing with each other ways they use to stay organized. Sarah brought her completed and in progress bullet journals for people to reference and Sarah acted as a primary consultant to attendees when they had questions. Had there been more than fifteen people, the student advisors planned on giving the journals to the attendees who participated in discussion and stayed for the entire event. The presenters gave out the fifteen bullet journals to everyone since the attendance was exactly fifteen people.

Word Count: 399

Goals of the program:

The Truman State University Department of Residence Life has six core values that they expect the programs put on by their student advisors to fit under: Community, Diversity, Life Skills, Scholarship, Service, Wellness. Organization Station was marked as an event that would teach residents about the core value of Life Skills. Educating the Ryle Hall residents about how they can more effectively stay organized and why it is an important skill to have in their future was the primary goal of the program. Additionally, Sammy, Sarah, and Cole had the goal to provide a take-away item for attendees that would hopefully help the attendees stick to their plan of improving their organization skills for the next semester. These goals were met as ‘free’ dot journals were given out to attendees as take-away items. Additionally, residents were educated on how to calendar and prioritize which they will definitely utilize in many jobs throughout their lives.

Word Count: 154

Positive and lasting effects of the program:

Organization Station clearly had a positive and lasting impact on the residents who attended as well as the facilitators of the program. Throughout the event, intentional conversations were held as residents were wanting to learn more so they could move forward in college with a better understanding of how to get their lives organized. It was fun to hear the dialogue between the presenters and residents as strong connections were formed and maintained for the duration of the program. Residents suggested particular brands of pens and certain phone apps to use and these discussions are what will last with attendees. Taking this gained knowledge, residents were able to leave the event, dot journal in hand, to go and begin organizing in their own way. For the presenters, it is always reassuring to have residents attend events. The attendance at Organization Station validated the student advisor’s hard work they put into planning the event, encouraging them to continue putting in effort in their job. Come January, the impact this program had in educating residents will be further evident.

Word Count: 177

Short evaluation of the program:

Overall, Organization Station can be considered a successful educational program. Discussions about the direction of where to take the event began in late October, and the student advisors who planned it met up weekly for an hour to get items prepared for the event. Having three student advisors plan the program allowed for effective communication to take place throughout the entire process making decision-making much simpler. Particular tasks leading up to the event were delegated to each student advisor which made the preparation process efficient. By utilizing a Google Slides presentation, the planners collaborated virtually and prepared their own slides for the program presentation. The event was well attended and the feedback given about the event was all positive. Residents loved that they received dot journals for attending and consistently asked questions during the event signifying their engagement with the presentation. Having a demonstration of how to actually create a page of a bullet journal would be a potential change that could improve the overall quality of the program. However, based on the planning process and feedback from residents, the program can be considered a winner.

Word Count: 186

How could this program be adapted to other campuses?

Organization Station was a relatively simple program that could easily be executed on another campus. Some institutions may face a lack of funding; if funding to purchase dot journals is not available, the information that was presented would still make for a good event. Instead of providing journals, the facilitators could provide notebook paper and pens and have residents make potential pages for a journal, and if residents bring their own journals, they can utilize this time to work on theirs. However, funding may not be an issue for other institutions, but rather more available, allowing for an even larger attendance and dot journal purchase cap. Additionally, Organization Station would be a great program to hold in September as one of the first events of the school year. By December, residents may not be open to changing the way in which they organize their schedules, but having the event in an earlier month gives the residents the opportunity to begin their year off in an organized way. The majority of the resources needed to hold this event are relatively available and cheap, thus making it possible for other institutions to complete this program on their campuses.

Word Count: 196

Date of entry into database: 2017-12-28 01:07:59

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