Month: December 2018


Educational Program of the Month
Universal Study Zone

School: University of Hawai`i at Manoa Region: PACURH
Person in charge: Jesse Singleton Nominator: Jesse Singleton

Target Population: 3450 Time Needed to Organize: 4 weeks
Number of People in Attendance: 687 Date(s) of Program: December 9th, 2018
Number of People Needed to Organize: 1 Cost of Program: $1658.55
On-Campus Population: 3,450 Chapter Size: 34

Origin of Program:

The Universal Study Zone is a finals week tradition sponsored by the Student Housing Services Academic Initiatives Committee. It is rooted in our Residence Life value of Po'okela, a traditional Hawaiian value of excellence and achievement. Universal Study Zone was created to give students a positive communal space to study and prepare for their finals. Often times, finals week is filled with stress, late nights, and a sense of feeling isolated and alone as you face the toughest time of year. Universal Study Zone was created to help combat some of those negative aspects of finals week by giving a shared communal space for late night studying.

Word Count: 107

Please give a short description of the program:

Universal Study Zone is a five night program that runs from 9pm to 1am nightly during finals week. Each night, the program takes over the resident dinning cafe and provides a welcoming, semi-quiet groups study space for Student Housing Services Residents. The study space is kept open until 1am. To better support our residents, hot chocolate, tea, coffee, and juice are provided. Donuts, bagels, and fresh fruit as a healthy option are also provided to help keep everyone's spirits up. Refreshments are provided by the campus catering company, Sodexo.

During the week long program, over forty seven Resident Assistants and eight Residence Directors come together at different times to act as hosts working in split 8:45pm-11pm and 11pm-1:15am shifts. The role of staff is to complete set up for the event, which includes light food portioning and marking off out of bounds areas in the cafe to residents, clean up, and serving as monitors for the space to ensure it remains a semi-quiet academic focused environment. All staff participation in the event is voluntary, and staff can often be seen congregating to help out even when they are not scheduled to do so. These collaborations are important, as we would not be able to complete the event without them.

Word Count: 209

Goals of the program:

The Academic Initiatives Committee's primary goal is to increase overall academic satisfaction and achievement for Student Housing Services residents. As one of the committee's marque programs, the Universal Study Zone activly contributes to meeting those goals. Specifically, the goals of the program are as follows: 1. Provide a welcoming and supportive communal space for residents during a challenging time of year. 2. Support the academic success of residents by providing them a space to focus and study 3. Support the living environment of residents not up late studying by providing a space for actively studding residents that is outside the living space, and allowing fellow residents to sleep 4. Create a sense of community and camaraderie around the concept of exam week.

Word Count: 123

Positive and lasting effects of the program:

The positive and lasting effects of this program include reducing resident stress during finals week, improving resident performance on finals week exams, increasing resident self confidence and self efficacy when considering their own performance on finals week, and creating a sense of community and shared experience during finals week. The Universal Study Zone helps mitigate student stress during finals week by providing a dedicated, semi-quiet, area for resident to study and focus. This extra preparedness helps lower stress levels over the course of the week. Resident performance on finals is positively impacted by encouraging residents to apply the appropriate amount of time to prepare for their final exams, thus increasing their personal readiness. Self confidence and academic self efficacy is improved through the program by virtue of residents applying more time to studying. Finally, the positive impact of a sense of shared community during a stressful time cannot be overlooked. Seeing one hundred and fifty other residents studying, focusing, and quietly socializing helps bolster the idea that you are not going through the experience alone.

Word Count: 175

Short evaluation of the program:

The Universal Study Zone was very successful during the Fall 2018 Final Exam week. Over the course of program, attendance was more consistent than in any previous year. Attendance was as follows: December 9th saw one hundred and fifty residents, December 10th saw one hundred and fifty residents, December 11th saw one hundred and forty two residents, December 12th saw one hundred and twenty three residents, and finally Thursday saw one hundred and twenty two residents. In recent years, the Universal Study Zone would typically see high numbers on the first two nights and then taper off over the next three. This semester, we saw very little melt over the course of the program, and typically had a good crowd of residents still actively studying each night prior to close. While we cannot pull aggregate grade data from all residents who participated, anecdotal evidence suggests that all goals of the program were met in some fashion based off of RA and RD observations of participants.

Word Count: 165

How could this program be adapted to other campuses?

To adapt this program to another campus, planners would need to follow a fairly basic plan. First, you would need to identify a fairly large, well lit, and accessible space to host the event. Indoor locations with access to multiple power outlets is necessary, as many residents will want to plug in and use laptops during the program. Second, you will need to coordinate with either campus catering or your department's purchasing authority to determine what refreshments can be provided and what the effective budget will be. Once the location and menu are established, it is important to actively market the program to staff to sign up to assist. Having staff on hand for set up, clean up, and to monitor the space to make sure it remains a quiet academic space is important. Finally, once all the pieces are in place, you can create engaging marketing for residents to encourage them to attend.

Word Count: 154

Date of entry into database: 2019-01-09 05:00:11

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