Month: January 2019
Social Program of the Month
A Night on the Red Carpet
||Arizona State University-Polytechnic
|Person in charge:
||RHA Executive Board
|Target Population: 900
||Time Needed to Organize: 3 Months|
|Number of People in Attendance: 104
||Date(s) of Program: January 24th, 2019|
|Number of People Needed to Organize: 20
||Cost of Program: $1500|
|On-Campus Population: 1200
||Chapter Size: 20|
|Origin of Program:|
One of Arizona State University- Polytechnic's (ASU-P)'s annual,
signature events is the spring semester welcome dances. This social
program is RHA and the campus's largest events of the semester each
year. When the event started in 2008, there was a precedent of heavy
programming in the fall semester and very little community building
opportunities in the spring semester. This event allowed for new
students to meet other residents and veteran residents meet up after a
long winter break. The dance starts the semester off on a fun and
positive note. Each year, RHA reaches out to residents to chose a theme
for the dance. For Spring 2019, the residents voted to have a Hollywood
themed dance. Starting in November 2018, the RHA Executive Board worked
together to put on this very successful extravaganza!
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|Please give a short description of the program:|
ASU-P RHA's "A Night on the Red Carpet" spring welcome week event is
one of the most fun and successful program's on campus during the
spring semester. The process of designing and crafting this event
took longer than many of RHA's smaller program's, however, the extra
effort was appreciated by the residents.
During the brain-storming process of creating this dance, the RHA
Director of Program, Varsha Sarat held three open forum's during
RHA'sweekly General Council meetings. From there, she came up with
four concepts for the theme of the dance. In late November, she
presented these concepts to the General Council and the Community
Council Officers voted on their favorite theme. At that meeting, the
theme of Hollywood was decided upon.
Once the theme was decided on, Varsha worked with the ASU-P department
of Engagement and Student Services to incorporate the event with the
other spring welcome week events. RHA's event was alongside the
Undergraduate Student Government's and the Programming and Activities
Board's Programming events. By being alongside these other student
organizations allowed RHA's dance to increase its outreach and
collaborate with other student leaders.
In December 2018, Varsha had to step down from her position as the
Director of Programming and the tasks needed to be completed were
delegated to the rest of the Executive Board. Although this was a
minor obstacle to creating the event, the Executive Board was able to
work throughout the winter break to make this event successful. The
Executive Director, Luke Whelan-Gonzales delegated the remaining
tasks; the Associate Director, Seth Gray worked with
ASU-P'scampuscatering services to provide food for the dance, the
Director of Marketing continued marketing efforts for the dance by
tabling for the event and posting fliers around campus, and the NRHH
Chancellor, Emily Brockman hired a photo booth vendor and purchased
decorations for the ballroom. Everyone did their part and the event
was very well put together.
On the night of the dance, many RHA Community Council Officers and
NRHH members volunteered to help set-up, sign people in, and clean-up
the event. Set-up was very fun and encouraged camaraderie as the
volunteers blew-up around 300 balloons and placed twenty centerpieces.
The volunteers at the sign-in table were very welcoming to residents
when they arrived at the dance. Although Polytechnic is a smaller and
more introverted campus, many residents broke out of their shells and
had an amazing night.
Word Count: 397
|Goals of the program:|
Throughout the process of creating A Night on the Red Carpet
originalgoals changed and new goals came up. Regardless, the event's
teamadapted quickly and seamlessly to put on this successful social
Original Goals (that were maintained):
-Have over one hundred residents attend the event and participating
inthe community building environment.
-Provide more opportunities for General Council members to be
involvedin RHA functions.
-Maintain a budget of $1500 for the total cost of the dance,
-Do not stress over the event and maintain a positive attitude.
-Raise awareness of RHA and encourage resident participation in
-Encourage the attendance residents who do not usually
attendextracurricular programs.-Have fun!
Ad Hoc Goals:
-Delegate event planning tasks evenly and appropriately amongst theRHA
Executive Board members.
-Maintain a positive, collaborative relationship with the
-Provide learning opportunities for the newly elected Director
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|Positive and lasting effects of the program:|
All of the goals listed above, both the original goals and the ad hoc
goals, were met; by reaching these goals, the Night on the Red Carpet
was able to have both positive and lasting effects on the RHA
Executive Board, the RHA General Council, and most importantly, the
residents at the Polytechnic campus. The Executive Board learned how
to work as a team throughout the event planning process and the
directors (especially our newly elected directors), bonded and
developed stronger relationships with each other; they will surely use
the lessons they learned from planning this event to plan future,
successful events. Many members of the General Council played a large
role in making the dance successful. New members found their value in
RHA Community Council positions by helping volunteer at the event; by
providing opportunities for the members to feel valued, they will find
their community within RHA and more generally, in college. Lastly,the
residents of the Polytechnic campus were positively impacted by
allowing them to meet other relationships and make new friends.
Overall, the dance help strengthen the bond that all of the residents
have while going to college.
Word Count: 191
|Short evaluation of the program:|
With any program, there are strengths and weaknesses. The RHA
"Nighton the Red Carpet" dance was no exception.
-More attendees than the anticipated amount attended the program.
-Three new Community Council officers helped by volunteering at the dance.
-Twelve returning Community Council officers helped by setting up
andvolunteering at the dance.
-The cost of the dance did not go over the initial budget of $1,500.
-After the dance, three new Community Council officers were
recruitedonto the General Council.
-The relationship between RHA and NRHH strengthened from the
bondingmade by each organizations' members who helped with the program.
-The outgoing and incoming Directors of Programming were able
todiscuss the logistics of the program both throughout and after the
-All of the volunteers has a blast!
-There were less attendees at this month's dance than from the
2017and2018 spring welcome week dances.
-For the first 45 minutes of the dance, there were few
-There were not as many activities for residents to participate in
atthis program compared to similar programs.
-The Executive Board was unprepared to carry out the marketing
planduring the week prior to the dance.
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|How could this program be adapted to other campuses?|
Many of the logistics involved in making the RHA "Night on the Red
Carpet" dance successful can be easily adjusted for any campus to
recreate. The first aspect to the program planning process that would
make any dance successful is to reach out to the residents and collect
their input on what they want to see. By valuing their opinions, the
dance will be more inviting and appealing to attend. Despite the size
of the campus, any campus can have a lively dance. Small campuses,such
as the Polytechnic campus can have a smaller budget and focus on
purchasing smaller snacks and smaller activities. Larger campuses with
larger budgets can purchase more elaborate amenities and decorations.
Marketing plans can also be adjusted to the complexity of the RHA's
marketing team or talents of the director incharge of marketing.
Because our Director of Marketing was relatively new to his position,
he only tabled outside of the campus's academic buildings to
distribute fliers. However, other campus's could also post to social
media pages and email residents. In the end, it all comes down to
understanding the culture of your campus and your campus's own
Word Count: 192